TERMS AND CONDITIONS

Our Lady of Czestochowa DBA Houston Polish Festival

Effective Date: March 1, 2026

Please read these Terms and Conditions carefully before using this website or submitting any vendor or contact forms. By accessing our website, registering as a vendor, or subscribing to festival communications, you agree to be bound by the terms described below.

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1. WEBSITE USE, GENERAL TERMS & AGE RESTRICTION

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This website is operated by Our Lady of Czestochowa DBA Houston Polish Festival ("we," "us," or "our") and is provided for informational and transactional purposes related to the annual Houston Polish Festival event.

AGE RESTRICTION — 18 YEARS OR OLDER REQUIRED:

You must be at least 18 years of age to use this website, submit any form, register as a vendor, or opt in to SMS or email communications. By using this website, you confirm that you are 18 years of age or older. Any submission made by a person under 18 will be considered invalid and removed from our records upon discovery. The festival welcomes all ages as attendees, but all digital transactions and communication opt-ins are restricted to adults.

You agree to use this website only for lawful purposes. Unauthorized or abusive use may result in cancellation of your account or form submissions without notice.

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2. FESTIVAL INFORMATION & CONTENT

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This website provides visitors with access to:

- Digital festival programs and schedules

- Food and beverage menus (including food, beer, and wine offerings)

- Event and entertainment information

- Vendor directory and booth maps

- Festival photo galleries

- General information about Polish culture and the festival's mission

All event details — including schedules, menus, performers, and vendor listings — are subject to change without notice. Please check back regularly or sign up for communications to receive the latest updates.

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3. VENDOR BOOTH REGISTRATION

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Vendors wishing to participate may submit a booth registration request through the Vendor Request Form on this website. Submission does not guarantee booth assignment. All applications are reviewed by our organizing committee and acceptance is at our sole discretion.

By submitting the Vendor Request Form, you agree that:

- All information provided is accurate and complete

- You will comply with all local, state, and federal regulations applicable to your products or services

- You will abide by all vendor guidelines communicated after acceptance

- Payment of booth fees is required to confirm your reservation

- Booth assignments are final and non-transferable without prior written approval

- We reserve the right to revoke vendor participation for violations of festival rules or these Terms

By submitting the Vendor Request Form, you expressly consent to receive SMS text messages and emails from the Houston Polish Festival related to your application, booth assignment, event logistics, and festival updates. Message and data rates may apply. See Section 4 for full SMS disclosure.

REFUND POLICY:

Booth fees are non-refundable unless the festival is cancelled by the organizers. In the event of cancellation by the festival, a full refund will be issued within 30 days. If a vendor cancels after payment, no refund will be issued.

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4. DESCRIPTION OF SMS USE CASES

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The Houston Polish Festival operates an A2P SMS messaging program through LeadConnector to communicate with vendors and opted-in contacts exclusively for festival-related purposes.

SMS USE CASES:

1. Vendor Application Updates — confirmations, status notifications, acceptance or denial of booth registration requests

2. Booth Assignment & Logistics — booth number assignments, site maps, load-in schedules, setup instructions, and day-of operational details

3. Payment Reminders & Receipts — reminders for outstanding booth fees and confirmation of received payments

4. Festival Schedule & Event Alerts — program announcements, entertainment schedules, performer updates, and last-minute schedule changes

5. Weather & Safety Notifications — time-sensitive alerts regarding weather conditions, emergency procedures, or public safety information

6. Post-Festival Follow-Up — thank-you messages, survey requests, and information about future festival seasons

SMS messages are sent only for the purposes listed above. We do not use our SMS program for third-party advertising, affiliate promotions, or any purpose unrelated to the Houston Polish Festival.

WHO MAY OPT IN:

You must be 18 years of age or older to opt in to SMS communications.

HOW TO OPT IN:

- Checking the SMS consent checkbox on the Vendor Request Form and submitting your information

- Checking the SMS consent checkbox on the General Contact or Inquiry Form

- Providing verbal / in-person consent at the festival

Consent to receive SMS is NOT a condition of purchasing goods or services, booking a vendor booth, or attending the festival in any capacity.

MESSAGE FREQUENCY:

Message frequency varies. Vendors may receive up to 4–8 messages per month during the festival season. General subscribers will receive fewer messages.

MESSAGE & DATA RATE DISCLOSURE:

Message and data rates may apply. Standard carrier rates for sending and receiving SMS messages may be charged by your mobile carrier depending on your plan. The Houston Polish Festival does not charge any fee for SMS messages. You are responsible for any charges imposed by your wireless carrier.

OPT-OUT INSTRUCTIONS:

You may opt out of all SMS communications at any time by:

- Replying STOP to any text message — you will receive one final confirmation and no further messages will be sent

- Contacting us at contact@auridigital.com or 832-979-6045 to request removal

After opting out, your number will be immediately suppressed. You may re-subscribe at any time by replying START.

CUSTOMER SUPPORT CONTACT:

For help with SMS communications:

- Reply HELP to any SMS message to receive support contact information

- Email: contact@auridigital.com

- Phone / Text: 832-979-6045

- Website: www.houstonpolishfestival.com

We respond to all support inquiries within 2 business days.

CARRIER LIABILITY DISCLAIMER:

Wireless carriers (including but not limited to AT&T, T-Mobile, Verizon, Boost Mobile, U.S. Cellular, and MetroPCS) are not liable for delayed or undelivered messages. Message delivery is subject to effective transmission from your carrier. The Houston Polish Festival is not responsible for delays or failures in SMS delivery caused by carrier network conditions, technical outages, or device compatibility issues. Carrier support for our SMS program is not guaranteed across all networks or devices.

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5. EMAIL COMMUNICATIONS

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By providing your email address through any form on this website, you consent to receive email communications from the Houston Polish Festival including:

- Vendor application confirmations and status updates

- Booth assignment details and logistics

- Festival program, schedule, and menu announcements

- Event reminders and promotional announcements

- Post-event surveys and follow-up communications

Every marketing email includes an Unsubscribe link at the bottom. Clicking it will remove you from our mailing list within 10 business days. Transactional emails such as application confirmations or payment receipts may still be sent after unsubscribing.

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6. LINK TO PRIVACY POLICY

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Our full data practices — including data collection, SMS data handling, cookies, user rights, and how to request deletion of your information — are described in our Privacy Policy, which is incorporated into these Terms and Conditions by reference.

By using this website or submitting any form, you acknowledge that you have read and agree to our Privacy Policy.

We do not sell, rent, or trade your personal information to third parties for marketing purposes. Your contact information collected through SMS opt-in is used solely for festival-related communications and will not be shared with external marketing partners. No mobile information is shared with third parties or affiliates for marketing or promotional purposes.

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7. INTELLECTUAL PROPERTY

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All content on this website — including text, photographs, festival programs, logos, graphics, and event descriptions — is the property of the Houston Polish Festival or its content contributors and is protected by applicable copyright and intellectual property laws. You may not reproduce, distribute, or republish any content without our express written permission.

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8. LIMITATION OF LIABILITY

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The Houston Polish Festival and its organizers, volunteers, officers, and affiliates shall not be liable for any damages arising out of or in connection with:

- Your use of or inability to use this website

- Any errors or omissions in website content

- Festival cancellation, postponement, or changes due to weather, public health, government orders, or other circumstances beyond our control

- Loss or theft of property at the festival

- Personal injury occurring on festival grounds

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9. CHANGES TO THESE TERMS

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We reserve the right to update these Terms and Conditions at any time. When changes are made, we will update the effective date at the top of this page. Your continued use of this website following any changes constitutes your acceptance of those changes.

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10. CUSTOMER SUPPORT CONTACT

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Our Lady of Czestochowa DBA Houston Polish Festival

1731 Blalock Rd, Houston, TX 77080

Email: contact@auridigital.com

Phone / Text: 832-979-6045

Website: www.houstonpolishfestival.com

Terms & Conditions: www.houstonpolishfestival.com/terms-and-conditions

SMS support: Reply STOP to opt out, HELP for support, START to re-subscribe.

Email support: Click Unsubscribe at the bottom of any email from us.

We respond to all inquiries within 2 business days.