Privacy Policy

Our Lady of Czestochowa DBA Houston Polish Festival

Effective Date: March 1, 2026 | Last Updated: March 1, 2026

This Privacy Policy discloses what personal data the Houston Polish Festival collects, how it is used, how SMS consent is obtained and managed, what cookies and tracking technologies are used, how data is protected, how users may access or delete their data, and whether phone numbers are shared or sold. This policy governs our website, vendor registration process, and all SMS and email communications.

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1. WHAT INFORMATION IS COLLECTED

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The Houston Polish Festival collects only the following personal data:

- Full Name — collected via: Vendor Booth Registration Form, General Contact Form, Newsletter Sign-Up

- Email Address — collected via: Vendor Booth Registration Form, General Contact Form, Newsletter Sign-Up

- Mobile Phone Number — collected via: Vendor Booth Registration Form, General Contact Form, In-Person/Verbal SMS Opt-In at Festival

- Business Name — collected via: Vendor Booth Registration Form only

- Business Description — collected via: Vendor Booth Registration Form only

- Payment Information (credit/debit card) — collected via: Payment checkout, processed entirely by Stripe. The Houston Polish Festival never stores, receives, or has access to full card numbers.

- SMS Opt-In Consent Record — date, method, and status recorded at time of consent

We do not collect mailing addresses, government-issued ID numbers, Social Security numbers, or any sensitive personal data categories. We do not use website analytics tools and do not automatically collect IP addresses or behavioral data through tracking scripts.

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2. HOW USER DATA IS USED

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Personal data collected by the Houston Polish Festival is used exclusively for the following purposes:

Vendor Registration & Festival Operations:

- Processing vendor booth registration applications

- Communicating application status, booth assignments, and event-day logistics to vendors

- Processing booth fee payments through Stripe

- Enforcing vendor agreements and festival participation rules

SMS & Email Communications:

- Sending SMS text messages to users who have explicitly opted in (see Section 3)

- Sending email communications including confirmations, event programs, schedules, and newsletters to subscribed users

- Responding to inquiries submitted through our contact form

Festival Information Delivery:

- Delivering festival programs, food menus, event schedules, and announcements

- Sending post-festival follow-up including feedback requests and future season information

Legal & Compliance:

- Maintaining vendor and financial records for accounting and legal compliance

- Retaining SMS opt-in and opt-out records as required by A2P 10DLC regulations

- Complying with applicable federal, state, and local laws

User data is never used for targeted advertising, third-party marketing, data brokering, or automated profiling.

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3. SMS OPT-IN DETAILS

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The Houston Polish Festival operates an A2P (Application-to-Person) SMS messaging program through LeadConnector, operating within the GoHighLevel platform.

HOW SMS CONSENT IS OBTAINED:

Users are only added to our SMS program after providing explicit, voluntary consent through one of these three methods:

1. Vendor Booth Registration Form (Website) — An unchecked SMS consent checkbox appears on the form. The user must actively check the box before submitting.

2. General Contact / Inquiry Form (Website) — An optional, unchecked SMS consent checkbox appears. Checking the box and submitting constitutes opt-in consent.

3. Verbal / In-Person Consent at the Festival — Authorized staff collect a phone number and verbal consent in person. The user is informed of the program purpose, message frequency, rates, and opt-out method at the time of collection.

All SMS consent checkboxes are unchecked by default. Consent to receive SMS is never bundled with form submission, purchase, or event participation. Opting in is always voluntary and optional.

SMS USE CASES — WHAT MESSAGES ARE SENT:

- Vendor application status confirmations and updates

- Booth assignment details, site maps, load-in schedules, and setup instructions

- Payment reminders and payment receipt confirmations

- Festival schedule announcements, program updates, and entertainment information

- Time-sensitive weather, safety, or event-day alerts

- Post-festival follow-up messages and future season announcements

SMS messages are never sent for third-party advertising, affiliate promotions, or any purpose unrelated to the Houston Polish Festival.

MESSAGE FREQUENCY:

Message frequency varies. Opted-in vendors may receive up to 4–8 messages per month during the festival season. General subscribers will receive fewer messages.

MESSAGE & DATA RATES:

Message and data rates may apply. The Houston Polish Festival does not charge for SMS messages. Your mobile wireless carrier may charge standard message and data rates. Contact your carrier for rate details.

OPT-OUT INSTRUCTIONS:

You may opt out of all SMS communications at any time by:

- Replying STOP to any SMS message — one final confirmation will be sent, then all messaging will cease immediately

- Contacting us at contact@auridigital.com or 832-979-6045 to request removal

KEYWORDS:

- STOP — Immediately unsubscribes you. One confirmation sent. No further messages.

- HELP — Returns customer support contact information by return text.

- START — Re-subscribes after a previous opt-out.

CARRIER LIABILITY DISCLAIMER:

Wireless carriers are not liable for delayed or undelivered messages. Delivery is subject to carrier network conditions and device compatibility. Supported carriers include AT&T, T-Mobile, Verizon, Boost Mobile, U.S. Cellular, and MetroPCS.

Age Requirement: You must be 18 years of age or older to opt in to SMS communications.

Consent to receive SMS is NOT a condition of purchasing goods or services, booking a vendor booth, or attending the Houston Polish Festival in any capacity.

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4. COOKIE & TRACKING PRACTICES

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The Houston Polish Festival website is hosted on Wix. We do not use Google Analytics, Facebook/Meta Pixel, or any third-party behavioral tracking or advertising scripts on this website.

COOKIES USED ON THIS WEBSITE:

Wix may place limited essential session cookies in your browser as a standard part of platform operation. These cookies enable website forms and pages to function correctly, maintain your session state while filling out a form, and are temporary. They are NOT used for advertising, behavioral profiling, or cross-site tracking.

TRACKING TECHNOLOGIES WE DO NOT USE:

- Google Analytics: No

- Facebook / Meta Pixel: No

- Retargeting or advertising cookies: No

- Behavioral tracking scripts: No

- Cross-site tracking tools: No

- Heatmap or session recording tools: No

You may disable or delete cookies at any time through your browser settings. For help visit allaboutcookies.org.

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5. DATA SECURITY AND HANDLING

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The Houston Polish Festival implements the following security measures to protect all user data:

- Contact info, form submissions, SMS opt-in records: Stored within GoHighLevel — a SOC 2-compliant platform with data encryption at rest and in transit, role-based access controls, and continuous security monitoring.

- Payment / credit card data: Processed exclusively by Stripe (PCI-DSS Level 1 certified). The Houston Polish Festival never stores, sees, or touches full card numbers at any point.

- Data transmitted via website forms: Protected by HTTPS / TLS encryption during transmission.

- SMS opt-in records, phone numbers, message logs: Stored exclusively in GoHighLevel / LeadConnector; never exported to external or unsecured systems.

- Internal access to personal data: Restricted to authorized Houston Polish Festival organizers only, on a need-to-know basis, protected by individual login credentials.

No digital security system is 100% impenetrable. If you believe your personal data has been compromised, contact us immediately at contact@auridigital.com.

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6. USER RIGHTS — HOW TO ACCESS OR DELETE YOUR DATA

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Users have the right to know what personal data the Houston Polish Festival holds about them, and to request that it be provided, corrected, or permanently deleted.

HOW TO SUBMIT A REQUEST:

- Email: contact@auridigital.com — state whether you are requesting access, correction, or deletion

- Phone / Text: 832-979-6045 — we will verify your identity before processing

RESPONSE TIMELINE:

- Acknowledgement: within 5 business days

- Completion: within 30 days

We will honor all deletion requests unless a legal obligation requires us to retain specific records (such as payment and tax records or SMS compliance logs). In such cases, we will delete all other data and explain what must be retained and why.

To stop SMS only: reply STOP to any text from us — takes effect immediately.

To unsubscribe from email only: click Unsubscribe at the bottom of any email from us.

YOUR PRIVACY RIGHTS:

- Right to Access: Request a copy of the personal data we hold about you

- Right to Correct: Request correction of inaccurate or outdated information

- Right to Delete: Request permanent deletion of your personal data

- Right to Opt Out: Opt out of SMS or email communications at any time without penalty

- Right to Object: Object to specific uses of your data including any marketing

- Right to Portability: Request your data in a portable, readable format

California Residents (CCPA): You have additional rights under the California Consumer Privacy Act including the right to know, the right to delete, and the right to opt out of the sale of personal information. We do not sell personal information.

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7. MOBILE INFO SHARING STATEMENT

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The Houston Polish Festival does not sell, rent, lease, trade, share, or otherwise disclose mobile phone numbers or any SMS opt-in information to third parties or affiliates for marketing, advertising, or promotional purposes — under any circumstances.

Mobile phone numbers are used solely to deliver the SMS communications that the user has explicitly consented to receive. Phone numbers are stored securely within GoHighLevel / LeadConnector and are accessible only to authorized Houston Polish Festival staff.

Mobile data is:

- Never sold to data brokers, list companies, or any outside organization

- Never shared with festival sponsors, participating vendors, or any third party for marketing use

- Never used for advertising or promotions unrelated to the Houston Polish Festival

- Never exported outside of GoHighLevel / LeadConnector

The only parties that technically interact with phone numbers are LeadConnector / GoHighLevel (our SMS delivery platform) and the user's mobile carrier (to route messages to the device). These are operationally required to deliver messages and do not constitute a sale or marketing transfer of mobile data.

No mobile information obtained through the Houston Polish Festival is shared with any third party for marketing purposes.

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8. DATA RETENTION

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- Vendor application records: Retained as long as required for legal, accounting, and tax purposes

- Payment records: As required by law — typically 7 years

- SMS opt-in / opt-out records: Minimum 4 years for A2P compliance; longer if required by law

- Email subscriber records: Until unsubscribed

- General contact / inquiry records: As long as needed to resolve the inquiry

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9. CHILDREN'S PRIVACY

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Our website forms, vendor registration, and SMS and email communications are intended for individuals 18 years of age or older. We do not knowingly collect personal data from anyone under 18. If we become aware a minor has submitted data, we will delete it promptly. Contact us at contact@auridigital.com if you believe this has occurred.

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10. CHANGES TO THIS POLICY

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We may update this Privacy Policy to reflect changes in our practices or applicable laws. When changes are made, we will update the effective date at the top of this page. For material changes affecting SMS consent or personal data handling, we will notify registered vendors and opted-in subscribers directly by email or text.

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11. CONTACT US

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Our Lady of Czestochowa DBA Houston Polish Festival

1731 Blalock Rd, Houston, TX 77080

Email: contact@auridigital.com

Phone / Text: 832-979-6045

Website: www.houstonpolishfestival.com

Terms & Conditions: www.houstonpolishfestival.com/terms-and-conditions

SMS opt-out: Reply STOP to any text message from us.

Email unsubscribe: Click Unsubscribe at the bottom of any email we send.

We respond to all inquiries within 2 business days.